SMILEZONE'S PRIVACY POLICY 

The Smilezone Foundation is committed to protecting the privacy of the organizations we work with, the children they serve, and the privacy of our generous donors.

It is our promise to safeguard disclosed personal information. The following principles reflect our commitment to maintain trust with our partners, donors, and the kind individuals supporting our Foundation.

This document outlines the specific details in regards to the collection, use and disclosure of personal information.

ACCOUNTABILITY
The Smilezone Foundation accepts responsibility for all personal information disclosed under its control. The Foundation is committed to complying with all federal and provincial privacy legislation applicable to our operations.

For the purposes of this document, “personal information” is any information that can be used to identify, distinguish or contact a specific individual. Business and organization information and certain publicly available information, such as names, addresses, telephone numbers, etc., are not considered personal information.

The Foundation keeps the private information you provide us in strict confidence. Our employees sign confidentiality agreements, and additional safeguards are in place to ensure that information is not accessed, disclosed, or shared more widely than is necessary to achieve the purpose for which it was gathered. We take pride in ensuring the integrity of the information you provide us.

Please note that Smilezone Foundation does rely on some third party providers, for fundraising and processing services. We select these services very carefully to ensure the privacy and confidentiality of your information. The privacy and security policies of these third parties can be accessed by clicking on the “Privacy Policy” link on their according webpage.

PURPOSES
When the Smilezone Foundation collects personal information from individuals, the Foundation identifies the purposes for which that information is collected at or before the time of collection. These purposes may include: administration of donations, registration for events, fundraising, and providing information about Smilezone Foundation in compliance with legal and regulatory requirements.

CONSENT
Smilezone Foundation obtains your consent to collect, use or disclose your personal information. Your permission may be expressed orally, through written consent, or may be implied. The means in which you provide us with your personal information may be orally, electronically or in writing. The consent of donors to use their personal information for the purpose for which it was gathered is implied when personal donor information, such as donor’s name, address and donation amount, is collected. The use of a donor’s personal information is used only for the purposes of collecting donations, providing tax receipts if necessary, and other purposes identified during collection.

To limit, control, or opt-out of future contact by the Foundation please contact info@smilezone.com.

PROCEDURES
Personal information will be collected by fair and lawful means. Such personal information collected will only be used or disclosed for the purposes for which it was collected, and shall be retained only as long as necessary for the fulfillment of these purposes. Smilezone Foundation does not trade or sell any personal information to third parties.

When personal information is no longer necessary for the purposes for which it was collected, it will be destroyed in a confidential manner.

ACCURACY
Smilezone Foundation will make every effort to record and retain the information collected as accurately and completely as possible. To change or update any personal information previously provided to the Foundation, please email info@smilezone.com

SAFEGUARDS
Smilezone Foundation considers and treats any personal information given as highly confidential. All personal information collected, retained and destroyed is protected against loss, theft and unauthorized access.

The Foundation uses necessary passwords and secure websites to protect personal information we receive when online donations and registrations are made.

OPENNESS
Here at Smilezone Foundation we are open about our practices relating to the management of your personal information. As such, we have made this document readily available by posting our Privacy Policy on our public website. If you have any further questions or concerns, please free feel to contact us at info@smilezone.com

ACCESS
All individuals are able to access their personal information through the Foundation at any time by contacting info@smilezone.com

COMPLIANCE
If you are at all concerned about the Foundations compliance with our privacy policy, please contact us:

Smilezone Foundation
557 Chartwell Road
Oakville, ON, L6J 4A8
info@smilezone.com | 905-951-2978

All concerns will be fully investigated and responded to at the earliest possible opportunity.

CONTACTING THE FOUNDATION
Comments, questions or concerns about the Foundation’s Privacy Policy can be directed to:

info@smilezone.com | Phone: 905-951-2978